DMBC BOARD MEETING, MONDAY AUGUST 4, 2008

The Meeting was called to order by President John Sterling with the following members in attendance:

Bruce Ohmann

Bob Renuart

Lynn Brown

Chet Masztak

Bob Hamilton

Sally Romkey

Barbara King

John welcomed Bob Hamilton and Sally Romkey to the Board.  The Board also expressed its thanks to Frank
Fisher and Christina Murray for their services to the Board.

FINANCIAL REPORT – Bruce stated that our balance at the end of June was $67,955.00, down $1,758.  A CD has been cashed in and is in the checking account to cover club repairs and maintenance.

  Our balance as of the end of July was down $1,145.00 to $66,809.00, most of this due to being over budget for Director’s fees.  Bruce proposed that we should possibly consider raising entry fees back to $4.00.

MINUTES – The minutes of the last Meeting were approved as presented.  In order to get the minutes available to the membership as soon as possible, the Board Members are to e-mail John their acceptance or corrections within one week of the Meeting so that the minutes may then be posted.

DIRECTOR’S REPORT - (Via e-mail) Judy will have Saturday lunches on the first Saturday of the month ONLY starting in September.    Starting in October, the Thursday afternoon game will be a Charity Game awarding triple points with $1.00 extra entry fee for the ACBL Charity.  Bob Renuart made a motion that beginning Thursday August 14^th the entry fee will be back to $4.00 and that the Wednesday game will remain for the time being at $3.00.  The motion was seconded and carried.  June stated that Matie’s Monday novice game will be cancelled until October.  June would like to have some advertising done for this game.  Sally will get together with June regarding this matter    June is having problems with scheduling Directors for August and wanted to alert us to the fact that there may be more playing Directors this month.  June also wants to have another Directors course.

COMMITTEE REPORTS

GROUNDS – Bob Renuart was unable to get three quotes (only 2 of 6 companies that came submitted quotes) regarding the repair/replacement of the A/C unit.  It was recommended that we go with the roof top unit proposed by Best Value for a total cost of $12,732.00.

The club may have to be shut down for a couple of days while the work is being performed.  Don Beecher will be the point man on this job and has requested an additional $200.00 if necessary for possible support additions on the roof.  A motion was made, seconded and carried to accept this bid.

TOURNAMENT – Max Bayard needs telephone volunteers.  The tournament greeters will be passing out tickets for door prize drawings.  Max is working with Barbara King on this.  So far some of the prizes are gift certificates from Panera and the Club Cook books.   An excellent idea was suggested by Lynn that the winners be posted on a board to retrieve their gifts and not disturb the games.

OLD BUSINESS – Bob Renuart is still trying to get the ACBL to issue an email announcement re the Sectional.  He did send out an email to 50 Florida Club Managers.

CLEANING SERVICE – John has been the interfacer with the cleaning lady and she has sent him a list of what she does. A new committee has been formed - Carol Lively, Betty Bayard and Gail Rust and they will meet with her from now on.  A sign in sheet has been proposed with a check list of what needs to be done and if she cannot be in attendance a substitute will be assigned by the committee.

NEW BUSINESS – Carol Lively, Betty Bayard and Gail Rust have submitted the following proposal for maintenance and repairs to be done to the club prior to the September Sectional:

1.  Paint inside and outside of front and back doors; fix door handles.  Ladies room – repair lattice, repaint all walls and doors.  Install missing trim.  Men’s Room – touch up walls and paint both doors inside and outside.  Repaint main walls and accent trim in the playing areas where needed                                                 $1090.00

2.  Clean and wax terrazzo floors                                                                                                                 180.00

3.  Replace garbage disposal and mount switch on wall beside sink                                                          250.00

4.  Replace the plastic lawn chairs with padded folding chairs from Sam’s Club                                      320.00

                                                                                                                                   TOTAL COST     $1840.00

Our Sectional will be manned by volunteer help.  The proceeds will more than cover the costs of the items listed above.

Barbara King made a motion that the repairs and maintenance be done as presented, seconded by Lynn Brown and carried.  John stated that coordination will be required with all the trades.

Barbara reminded John that someone will need to come by her house to pick up the table being loaned to the club for the tournament.

Our next Meeting will be THURSDAY, September 4^th just before the Tournament.

There being no further business, the Meeting was adjourned at 6:00 P.M.

Barbara King

Secretary