DMBC BOARD MEETING

March 15, 2010

President, Jim Geary, called the meeting to order at 5:00 p.m.

Members in attendance were:

Jim Geary Al Irwin

Chet Masztak Donna jurist

Mary Amato Judy Hinds

Lynn Brown

Financial report:

Judy reported that final figure for the January Sectional’s net income is $5150.

She reported that our YTD food expenditures are staying within the budget. We are currently running $4500 under budget over all but reminded us that the cost for our new printer and cartridges has not been taken into account.

Other upcoming expenses include painting the outside of the building and having the carpet cleaned. .

Computer/Printer:

A new printer has been purchased and is installed and being used. Bob was not at the meeting. We will look forward to a report from him on this issue at a later date.

Grounds committee report:

Scott could not be at the meeting but sent the following report.

The outlets behind the coffee pot and refrigerator have been replaced with heavy duty type outlets. The electrician who did this work noted that the electrical box in the kitchen needs to have some work. He recommended that we hire a licensed electrician to handle this. The grounds committee will follow through.

It was also pointed out by the electrician that we have no smoke detectors in the building. He suggested we should have two in the kitchen. Al recommended we look into electrical detectors. This is also being turned over to the grounds committee.

A paper towel rack has been installed in the men’s room.

Jim is currently in the process of getting estimates for cleaning the carpet.

Liability insurance:

Our board discussion continued on the need for purchasing $500,000 Directors and Officers Liability Insurance. (It was noted that “directors” applies only to the board of directors.) Jim and other board members have done extensive work looking into this subject. Jim was given a quote of $613 per year by Westfield, the company currently handling our other insurance. The issue was brought to a vote and it did not carry at this time. Jim thanked everyone for their efforts and input while this discussion was in progress.

During the discussion of this matter over the last two months, it was asked if the mishandling of funds was covered by the above type policy. Jim looked into this and found out that it was not. Nor is it covered by any other policy we have. It was noted that many organizations require more than one signature on their checks. Judy has agreed to talk to Bruce about the feasibility of doing this.

Tournament Report:

Lynn reported that the plans for the September Sectional were under way. The comparison of food costs during the last tournament with food expenses indicated that they were much in line with each other. The board agreed to keep the cost of meal tickets the same as in January. It was suggested that there may be a need for more help in the kitchen during the next tournament.

Membership:

It was again noted that we may need an increase in membership dues for the coming year primarily due to a $2 per member charge being accessed by the District. It was suggested that we compare our membership dues to those of neighboring clubs and before making a change. Donna is looking into this.

Mary reported that the phone call activity to contact inactive players was in progress. She will also be checking with John Sterling about updating our directory.

New Business:

One of our directors has asked about our policy of guaranteeing a partner for any game. Several suggestions were made as to how to make that more easily accomplished by as director. Lynn will be getting with Spike about some ideas presented by board members.

It would be helpful to our directors if players would offer extra assistance at some of our busier games (e.g. Monday and Wednesday) with such activities as passing out sheets and making coffee. There is also a need for assistance in making up the boards prior to games. Several board members have agreed to be trained on this. Judy volunteered to coordinate training in learning to prepare the boards and will be contacting Spike about this.

Al gave an interesting report about visiting a club in Oklahoma City and playing there on several occasions. He relayed some of their approaches which were very good ideas that we might consider implementing at our club. For instance, free night classes and a night game and possibly a Sunday game. We tabled this for discussion at our next meeting.

The meeting was adjourned at 6:10p.m.

The next board meeting will be Monday, April 19.

Respectfully submitted – Lynn Brown, Secretary